Receptionist (Post Level 13)

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Receptionist (Post Level 13)

Contract Appointment: 2 Years
Job ID: 6283
Location: Bloemfontein Campus, Free State
Closing Date: 24 November 2025


Organizational Unit:
University of the Free State → Faculty of Health Sciences → School of Clinical Medicine


Occupational Level: Semi-Skilled
Contract Type: Contract

How to Apply

Applications may only be submitted online via the official UFS vacancies website.
Applications submitted elsewhere will not be considered.

Note:

  • The system allows a maximum of eight attachments.
  • To avoid upload issues, merge documents into fewer files.
  • Incomplete applications will not be considered.

Required Application Documents

  • Detailed Curriculum Vitae
  • Copies of qualifications or official proof (foreign qualifications must include SAQA evaluation)
  • Copy of identity document (South African ID or passport for foreign nationals)
  • Confirmation of employment from current/previous employer (letter, contract, service certificate, or recent payslip – external applicants only)

Duties & Responsibilities

  • Welcome and assist clients.
  • Manage the reception area and keep it tidy.
  • Answer, screen, and forward phone calls.
  • Book meetings and arrange couriers.
  • Sort and distribute mail.
  • Maintain stock of refreshments and stationery.
  • Man the front desk.
  • Manage deliveries and ensure correct distribution.
  • Assist with departmental functions (teas, lunches, etc.).
  • Perform administrative tasks: filing, photocopying, emailing, faxing, transcribing.
  • Assist staff without computer access with leave applications.
  • Participate in departmental activities.
  • Receive and record deliveries; notify recipients.
  • Verify invoices and forward them for internal finance processing.
  • File and manage documents for accreditation and GLP/SANAS audits.

Inherent Requirements

  • Grade 12 (NQF Level 4) – attach copy
  • Experience as a receptionist

Recommendations (Advantageous)

  • National Diploma (NQF Level 6) in Office Administration, Hospitality Management, or equivalent
  • Microsoft Office proficiency
  • Fluent in at least three official languages (excluding English)
  • Five years’ receptionist experience
  • Experience working in a higher education environment

Competencies

Results Orientated

  • Reliable, responsible, dependable
  • Ability to maintain composure and self-control

Strategic Thinking

  • Ability to handle multiple tasks simultaneously
  • Strong attention to detail and organisation
  • Ability to plan work and follow plans

Business Acumen

  • Proficiency in Microsoft Office

Leading

  • High levels of motivation, energy, and enthusiasm
  • Cooperative attitude; ability to work well with others

Building Coalitions

  • Confident in diverse social settings
  • Sensitive and understanding of others’ needs
  • Ability to build relationships and interact well with people

Assumption of Duties

As soon as possible.

Salary

R231 699.90 – R388 426.59 per annum, including benefits (dependent on budget, qualifications, and experience).

Benefits (Conditions Apply)

  • Pension scheme
  • Medical aid
  • Group life insurance
  • Housing allowance
  • Leave and sick leave
  • Service bonus
  • Study benefits

Enquiries

General Information

The University of the Free State is a designated employer committed to excellence, diversity, and employment equity. Preference will be given to candidates from under-represented groups, including persons with disabilities.

Personal information is processed according to the Protection of Personal Information Act (POPIA).

The University reserves the right not to fill the post. Only candidates meeting all inherent requirements will be considered. If you do not receive communication within six weeks of the closing date, your application was unsuccessful.

Apply Here

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