Ward Administrator / Stock Controller

by

Hospital

Modderfontein

Closing Date: 20 Nov 2025

Department

Pharmacy

Summary

The Ward Administrator is responsible for general admin functions and all stock control duties at ward/unit level. The incumbent is the link between Pharmacy and ward/Unit with a dual reporting line to Pharmacy and Unit Manager. The incumbent will communicate to both Pharmacy Manager and Unit Manager ensuring that both parties are well informed and in agreement to all aspects pertaining to the role. The incumbent will also responsible for receiving all new patients, visitors, and doctors in the ward and to make them feel welcome.

  • Grade 12 or equivalent NQF level 4 qualification
  • SAP knowledge and experience
  • Computer literacy

Work Experience:

  • Two or more years of experience in a private hospital would be advantageous

Knowledge:

  • Answering the telephone in a friendly and professional manner
  • Taking messages for staff, patients and doctors
  • Admitting the patient into the ward and supporting patients whilst they await to enter theatre
  • Ensuring the doctor and the patients’ families are informed of any transfers
  • Informing the patients’ families of discharges when requested
  • Ensuring that a Customer Satisfaction form is completed by the patient
  • Assisting with staff shift planning in the ward if required
  • Ensuring all billing is up to date on SAP by ensuring accurate data capturing
  • Ensuring stock is reconciled on a daily basis
  • Ensuring all reconciled files are brought down to Billings as requested
  • Ensuring stock levels are at the required levels (stationery and ward stock)
  • Completion of stock cycle counts and variance investigations
  • Completing job cards for maintenance
  • Ensuring that the nurse’s station & ward reception area is neat and tidy at all times
  • Ensuring that the patient’s records are captured according to the standard operation procedure for
    patient admission in the wards
  • Ensuring that the nursing staff are informed of new memorandums distributed by the business
  • Taking minutes of staff meetings
  • Assisting of all admin tasks

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