Administrative Assistant (Ref: 071-028)
Organisation: Perishable Products Export Control Board (PPECB)
Location: Durban, KwaZulu-Natal, South Africa
Department: Statutory Services KwaZulu-Natal – 071
Job Type: Full Time
Closing Date: 18 December 2025
Job Description
The successful candidate will be responsible for:
- Providing administrative support to internal and external clients
- Database administration and timeous capturing of information on systems
- Comparing information across different databases
- Document and administrative control in line with required standards
- Timeous recording of information on Navision and ERP systems
- Ensuring compliance with internal business processes, procedures, and policies
- Implementing internal controls to support business, financial, and HR compliance
- Assisting with general administrative tasks, including reports and statistics
- Supporting Regional Administrators
- Training and development of self and seasonal temporary administrators
- Performing reception duties
Minimum Requirements
- Grade 12 certificate or equivalent qualification
- Minimum of 2 years relevant administrative experience within PPECB
- Extensive knowledge and practical experience with PPECB ERP systems (F&O and CE)
- Knowledge of PPECB Titan system
- Knowledge of PPECB BI, OIS, and back-end systems (advantageous)
- Administrative experience in both PPECB value streams
- Experience capturing cold chain documents, billing vessel files, timesheets, inspection documents, queries, and credit notes
- Knowledge of PPECB procurement processes
- Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint)
- Good numerical skills with a proven track record
- Basic accounting experience (advantageous)
- Computer training certificates (advantageous)
- Knowledge of the perishable products industry, regulatory environment, risk management, and ISO principles
Competencies
- Working with people
- Applying expertise and technology
- Adhering to principles and values
- Writing and reporting
- Delivering results and meeting customer expectations
- Following instructions and procedures
- Adapting and responding to change
- Achieving personal work goals and objectives
Desirable Competencies:
- Persuading and influencing
- Relating and networking
- Presenting and communicating information
- Learning and researching
- Coping with pressure and setbacks
- Entrepreneurial and commercial thinking
Physical Requirements
- Good health and ability to sit for extended periods
About PPECB
The Perishable Products Export Control Board (PPECB) is an independent service provider of quality certification and cold chain management services for South African producers and exporters of perishable food products. Established in 1926, PPECB has over 90 years of experience supporting the export competitiveness of South Africa’s perishable product industries.
Apply before: 18 December 2025