Assistant Finance Administrator

Reference Number: TA-47
Location: Gauteng
Job Type: Contract
Duration: Not specified
Salary: Market Related
EE Position: Yes

Closing Date: Monday, 05 May 2025

Key Performance Areas

1. Support to Stakeholders

• Provide advice to the chamber/business units in uploading compliant discretionary grants and administration payments
• Provide feedback on payments submitted to the chambers/Business units within 30 days
• Respond to queries from internal and external stakeholders within 48 hours

2. Finance Administration

• Verify the payment claims received from the chambers and units against the contract deliverables
• Verify the admin payments and travel invoices captured by SCM on the RFP system
• Capture invoices onto Sage X3 for DG and Admin claims and create payment batches on Sage X3
• Create new vendors and capture banking details on Sage X3
• Prepare finance payment requisitions on finance-related payments
• Allocate the GL account, Project ID, and activity numbers to payment claims received
• Prepare monthly creditors reconciliations
• File finance documents electronically on the finance drive
• Attend to audit requests and other consultants’ related requests
• Perform weekly bank reconciliations on all accounts
• Capture any other journals as requested and assist in all other reconciliations and finance-related duties
• Perform asset verification and asset tagging
• Update the commitment register (Contracts, payments, cancellations, surplus declarations)

3. RFP System and Project Module

• Verify and capture admin and DG payments on Sage X3
• Verify the DG Contracts Deliverables on paper trail

4. Personal Development and Reporting

• Complete HR requests timeously (Performance agreements, appraisals, Personal Development Plans, declarations of interests, etc.)
• Transfer knowledge to other Finance team members

Requirements

Minimum Requirements

1. Experience and Qualification

• M+3 National Diploma in Accounting
• 1 year experience in Accounting/Finance environment
• Knowledge of using Excel efficiently
• Knowledge and understanding of accounting systems
• Public sector experience will be an advantage

2. Knowledge and Skills

Knowledge and Understanding of:

• Business Administration
• Financial management and business systems including Accounting Software and MS Office
• Financial Management and Management Accounting
• Relevant legislation and GRAP
• Information Technology Management

Skills

• Strong administrative and typing skills
• Excellent communication, report writing, and presentation skills
• Analytical skills, data analysis skills, and performance information management skills

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Application Instructions

Only applicants who meet the minimum requirements should apply by forwarding their detailed CV and cover letter on www.teta.org.za. This position is designated for an Employment Equity candidate and the current EE target is to appoint a candidate from the population group that is African Male. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).

The closing date for applications is Monday, 05 May 2025.

Should you not hear from us within 21 days of the closing date, kindly consider your application as unsuccessful.