Description:
Job title/position: Executive Assistant
Function and Business Unit: Infrastructure – Business Support
Description of the role and purpose of the job:
- Providing and prioritising operational and administrative support to the firm’s leadership enabling them to focus on core business objectives.
Key responsibilities:
Understand and enable Firm Strategy
- Understand strategy at Firm, Function and Service line level
- Understand how role aligns with strategy and how execution of role enables strategy
- Understand the broader firm structure and service offering
Operational and Business Support:
- Manage Business Unit leadership diaries and correspondence
- Manage Leadership travel arrangements in accordance with KPMG Policy
- Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
- Completing and submitting partner time sheets / expenses (Oracle)
- Providing general support to Business Leadership
- Assist with general BU Administration
- Assist with reports, opinions, engagement letters, finalizing client documents and taking accurate minutes of meetings, where required
- Understand and contribute towards the financial management goals of the business
Quality and Risk Management & Compliance
- Comply with KPMG Risk Management and other Policies and Procedures
- Drive a relentless focus on quality and excellent service
- Internal and External Stakeholder Management
- Understand internal and external stakeholders
- Deliver role requirements with a client centric approach
Communication
- Demonstrate high quality and timeous verbal and written communication – review of documents for grammar corrections, where required
Internal and public trust
- Building internal and external trust
Personal Development
- Keep abreast with recent developments and best practice in respective field
Skills and attributes required for the role:
Skills and qualifications:
● Matric
- ● Secretarial diploma or similar qualification would be an advantage
- ● Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
- ● Strong communication and writing skills
- ● Good analytical skills and ability learn the usage of new technologies as and when required
- ● Fast and accurate typing
Personal attributes:
- ● Extremely high level of confidentially and integrity
- ● Excellent client focus
- ● Able to use own initiative
- ● Good time management ability
- ● Ability to function well in high pressure environment and high sense of urgency
- ● Exceptional telephone manners
- ● Ability to multitask, proactive and efficient
- ● Ability to work in a team
- ● Ability to meet deadlines
- ● Strong communication, writing and interpersonal skills
- ● Attention to detail
Minimum requirements to apply for the role (including qualifications and experience):
- ● Matric
- ● Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
- ● Communication and writing skills
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