Finance and Office Administrator

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Job Description

Are you a highly organised and detail-oriented individual with a passion for both administration and finance? 

Do you thrive in a fast-paced environment and possess excellent communication skills?

An established renewable energy company based in Somerset West is looking for a full-time hybrid Admin and Finance Officer to provide comprehensive secretarial, administrative, and finance support, ensuring the smooth and efficient operation of their office.


You will be the go-to person for a variety of tasks, directly supporting the manager while also contributing to the financial well-being of the business.


Responsibilities:

Administrative:

  • Serve as the first point of contact, professionally screening and directing phone calls and managing correspondence.
  • Efficiently handle requests and queries, providing timely and accurate information.
  • Proactively manage the manager’s diary, scheduling meetings and appointments with precision.
  • Coordinate travel arrangements, ensuring cost-effectiveness and convenience.
  • Take ownership of office supplies, sourcing and maintaining adequate stock levels.
  • Draft and produce clear and concise communication documents for both internal and external stakeholders.
  • Develop and maintain an organised and easily accessible office filing system (both physical and digital).
  • Oversee the general upkeep and functionality of the office space.
  • Ensure the smooth operation of office equipment through proactive maintenance and timely repair arrangements.
  • Manage all forms of correspondence, including emails, letters, and packages.
  • Undertake other administrative tasks as required to support the team.

Finance:

  • Accurately load payments and maintain the cash book with meticulous attention to detail.
  • Perform regular bank reconciliations to ensure accuracy of financial records.
  • Process supplier invoices efficiently, matching them with relevant documentation and performing reconciliations.
  • Generate and process customer invoices accurately, ensuring timely reconciliation.
  • Provide crucial support in weekend and month-end financial procedures.
  • Assist with general bookkeeping tasks, ensuring accurate record-keeping.
  • Undertake other finance-related administrative tasks as needed.

Requirements

  • Proven and demonstrable work experience as an Office Administrator.
  • Solid understanding of office management systems and procedures.
  • Excellent proficiency in MS Office Suite (Word, Excel, Outlook)
  • Strong English language skills (both written and verbal).
  • Exceptional organisational and time management abilities, with a proven track record of meeting deadlines.
  • Ability to multitask effectively and prioritise a diverse daily workload.
  • Outstanding verbal and written communication skills, with the ability to interact professionally at all levels.
  • Demonstrated discretion and a commitment to maintaining confidentiality.
  • Grade 12 qualification is essential.
  • Proactive resourceful and attention to detailA PA diploma or relevant administrative certification would be considered a significant advantage.

Benefits

  • This is an excellent opportunity to become an integral part of a supportive and growing organisation where your contributions will be genuinely valued. You’ll gain diverse experience across both administrative and finance functions, offering a broad skillset development.

Established company

Permanent position

Hybrid working environment

Have the chance to impact the efficiency directly and success of their daily operations. If you’re looking for a role with responsibility, variety, and the opportunity to make a real difference

Apply Here

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