Omnia Vacancies (Buyer Administrator, Assistant Innovex Maker, Assistant Accountant)

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Vacancies include:

  • Packhouse Assistant X11
  • Assistant Innovex Maker
  • Loader X4
  • Buyer Administrator
  • General Assistant
  • Shipping and Logistics Administrator
  • Assistant Accountant
  • Customer Service Representative

Table of Contents

Administrator:

Overview

To provide accurate administrative support to the business in accordance with compliance and regulatory requirements and ensure timeous and accurate transactional processing across various systems.

Qualifications

  • Grade 12
  • Experience
  • 3 years relevant demonstrated experience in general administration
  • 2 years’ demonstrated experience in AX administration

Advantageous Requirements:

  • 1 year demonstrated Isometrics demonstrated experience
  • 1 year demonstrated SHERQ administration

Duties

Accurate, real-time captured stock movement

  • Timeously process related transactions with a high level of accuracy on AX/QAD or other
  • Order Expediting and Distribution
  • Generate and/or Print System Delivery Notes before consignments are dispatched
  • Assist stock controller with variance fault finding
  • Procurement compliant with company policies

Request quotes where applicable

  • Process requisitions and purchase orders on relevant systems
  • Process (logistics) purchase agreements and load information
  • Follow-up on delivery of products ordered
  • Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance to fleet and facilities

Consolidated, accurate and verified information

  • Reconcile and process overtime and applicable payroll information on relevant systems
  • Update asset records on relevant systems, including fleet and asset register
  • Recon site petty cash records and create summary reports
  • Coordinate application process for transport permits

Accurate filing and document control:

  • E-filing on SharePoint or physical document filing as required to ensure compliance
  • Reconcile and file customer signed Delivery Notes

Scheduled training:

  • Schedule related training as required, including medicals and induction.
  • Keep training records up to date and assist with making these available during auditing

Captured verified SHERQ information and compliance (where applicable):

  • Record relevant incident and resource utilization information on SHERQ system
  • Prepare monthly SHERQ summary report and submit to Safety Officer
  • Maintain contractors pack to ensure standard SHE due diligence
  • Maintain on-site safety files in accordance with Occupational health and Safety Policy

Job Competencies

  • Proficiency in MS Office (Word, Excel, and Outlook)
  • Mature, task driven and self-motivated individual.
  • Ability to meet strict daily processing and administrative targets
  • Good organizational, administrative, planning & co-ordinating skills
  • Good verbal and communication skills
  • General

Role impacts:

  • Administration Efficiency
  • Safe and up to date record keeping
  • Reliable and real-time data
  • Customer satisfaction (internal & external customers and suppliers)
  • Regulatory compliance

Key relationships:

  • Senior Management/Management/Country Managers
  • Customers
  • Support Teams
  • Operations
  • Any other stakeholder as may be deemed important and relevant from time to time

Apply Here

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