Position Type: 1 permanent position available in Pretoria
Salary Level: 8
Salary: R397,116.00 – R467,790.00 per annum (Excl. benefits)
Reference Number: S017/2025
Closing Date: 18 August 2025
Purpose of the Role:
To render efficient and effective administrative support services within the office of the Director-General.
Qualifications / Requirements:
- A Grade 12 certificate, coupled with a formal Light Vehicle Driver’s license;
- A minimum of 10 years’ experience is required, obtained in an administrative, secretarial, or related office environment;
- Knowledge of the supply chain administrative set-up pertaining to the procurement of goods and stationery;
- Knowledge and experience of driver duties and their intrinsic requirements; and
- Willingness to occasionally operate outside office hours.
Key Performance Areas
1. Prepare documents and logistics for meetings:
- Print, copy, scan and distribute highly confidential or even secret documents during meetings;
- Plan and organise the reproduction of documents;
- Distribute documentation prior to and during meetings;
- Coordinate venue set-up that includes technical and logistical arrangements; and
- Ensure adherence to the MIS in dealing with documents.
2. Administer Goods and Services:
- Liaise with internal and external stakeholders in relation to procurement of goods and services;
- Obtain quotations, complete procurement forms for the purchasing of standard office items, and manage stock control of office stationery;
- Keep and maintain the asset register of the component; and
- Oversee the maintenance of all office equipment.
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3. Office Support / Registry:
- Keep and maintain the attendance register of the component;
- Arrange travelling and accommodation;
- Capture and update expenditure in the component;
- Check correctness of subsistence and travel claims of officials and submit to supervisor for approval;
- Handle telephone accounts and petty cash for the component;
- Coordinate and administer leave for the Office of the DG; and
- Provide registry and memo administration support.
4. Support to the Office of the Director-General:
- Provide a transport support service to the DG to attend meetings and other events as required (e.g. post-budget and post-MTEF radio/TV interviews);
- Collaborate with the DG’s PA concerning local transportation requirements in accordance with his/her programme outlined in his diary;
- Collect and deliver confidential and secret documents within the department; and
- Collect and deliver official documents within the Department and other institutions.