Administrative and Logistic Assistant

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Job Title: Administrative and Logistic Assistant
Company: Minopex
Location: Head Office, Johannesburg, Gauteng
Job Type: Permanent
Posted: 18 March 2024
Closing Date: 11 April 2025

Introduction
This position is based at the Minopex Head Office in Woodmead. The role involves providing secretarial, clerical, and administrative support to help ensure the efficient functioning of the organisation.

Key Responsibilities

Travel Management

  • Plan and book travel arrangements including flights, accommodation, and ground transport
  • Manage itineraries and adjust plans as needed
  • Ensure compliance with travel policies and budgets
  • Handle visa/work permit documentation and embassy processes
  • Assist with emergency travel changes
  • Track travel expenses and reimbursements

Administrative Support

  • Manage calendars and schedule meetings
  • Handle internal and external communications
  • Maintain filing systems and records

Liaison and Communication

  • Act as the point of contact for employees, vendors, and stakeholders
  • Negotiate with service providers and resolve travel issues

Event Coordination

  • Assist in planning and organizing events
  • Coordinate travel and accommodation for event attendees

Documentation and Record Keeping

  • Keep accurate records of bookings and administrative tasks

Problem Solving

  • Address and resolve administrative or travel-related issues

Qualifications

  • Grade 12 (Matric)
  • Travel and Tourism or Secretarial qualification is an advantage

Experience and Skills

  • Minimum 5 years in travel management, preferably in mining or process plant sectors
  • At least 2 years of experience in visa processing and dealing with embassies
  • Office administration or secretarial experience is advantageous
  • Proficient in Microsoft Office
  • Excellent communication and multitasking skills
  • Strong attention to detail
  • Ability to work under pressure and be available after hours if needed
  • Cost-conscious with resource optimization abilities
  • Strong work ethics and integrity
  • Must have own reliable transport

To Apply: Submit your CV

Apply Here

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