Administrator

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Date Posted: 08 September 2025
Company: ALS Africa
Location: [Not specified]

We are looking for a detail-oriented and organised Administrator to support our daily operations. The successful candidate will be required to perform all administration and secretarial duties efficiently and effectively.

Key Responsibilities

Office Administration

  • Perform general office administration duties.
  • Respond to phone calls, emails, and faxes both internally and externally.
  • Arrange travel and hotel bookings for senior staff when required.
  • Complete and submit timesheets and monthly FTE data to Payroll.
  • Generate waybills for courier services.
  • Order site consumables, PPE, etc., and ensure stock availability.
  • Purchase goods externally, following company protocols for cost-effectiveness.
  • Review planned orders, create requisitions, obtain quotations, and secure approvals.
  • Communicate with suppliers regarding purchasing processes and amendments.

Petty Cash

  • Issue petty cash as required.
  • Perform weekly and monthly reconciliations and submit to Finance by the 26th.

Purchase Orders & Invoices

  • Follow purchase order and invoicing procedures.
  • Match orders, deliveries, and invoices.
  • Process receipts of POs and reconciliations.
  • Ensure all tax invoices are processed in the EXACT system.
  • Resolve invoice and PO discrepancies.
  • Assist with month-end closing.
  • Issue invoices to clients.
  • Receive, verify, and process authorised invoices and requisitions for goods/services accurately and on time.
  • File invoices and credit notes correctly and ensure they are up to date.
  • Order stock supplies for operational needs.
  • Coordinate with branches/warehouses to ensure uninterrupted operations.
  • Maintain appropriate stock levels and conduct regular stock counts.

Occupational Health & Safety

  • Adhere to ALS Health and Safety Foundation Standards.
  • Practice ALS company core values.
  • Comply with ALS company policies and procedures.

Competencies

Behavioural Competencies:

  • Excellent interpersonal, planning, and communication skills.
  • Skilled in influencing, contract negotiations, and closing agreements.
  • Maintain confidentiality and integrity.
  • Highly organised, flexible, and accountable.
  • Strong decision-making, problem-solving, and preventive action skills.
  • Team player with respect for diverse cultures.
  • Ability to work under pressure and meet tight deadlines.
  • Excellent teamwork, numerical, and analytical skills.
  • Logical thinking and implementation abilities.
  • Strong attention to detail and multitasking skills.
  • Effective verbal and written communication at all levels.

Qualifications & Experience

  • Essential: Grade 12 / Matric.
  • Diploma in Office Management or related qualification.
  • Minimum of 3 years’ hands-on experience in office administration.
  • Experience in administration duties within inspection/laboratory operations or similar industries (advantageous).
  • Experience with EXACT and/or SAP (advantageous).

Apply Here

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