Creditors Clerk

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Job Reference Number: MHO-Cred-Clerk-01
Department: Finance
Business Unit:
Industry: Pharmaceutical And Medical/Healthcare
Job Type: Permanent
Positions Available: 1
Salary: Market Related

Melomed Private Hospitals SA 2025/11/17    Southern Suburbs (Cape)

A hospital creditors clerk is responsible for processing and managing the accounts payable for a hospital, which includes verifying and paying supplier invoices, reconciling accounts, and managing supplier relationships.

Table of Contents

Job Description

• Ensure invoices are properly authorised in accordance with approved levels of authority.

• Ensure that orders are matched against invoices with reference to quantities, quality, description and price.

• Capture invoices on SAGE from all supporting documentation supplied.

• Ensure that VAT is correctly applied to invoices and correctly captured on SAGE.

• Allocate expenses to the correct Supplier and General Ledger accounts.

• Ensure all documentation meets the minimum SARS and legal requirements.

• Reconcile the creditor’s statements.

• Liaise with suppliers on any discrepancies, credits, disputed items, etc.

• Prepare EFT payments, COD and monthly, and load on to the banking platform.

• Ensure all supplier payment deadlines are adhered to in accordance with agreed supplier payment terms.

• Build solid relationships with suppliers.

• Send remittance advices to suppliers after completion of the payment run.

• Attend to supplier queries.

• Ensure patient refunds, monthly rentals, etc are processed and paid timeously.

• Monitor and maintain the creditors age analysis on an ongoing basis.

• Provide feedback to management on all long outstanding amounts on the creditors age analysis.

• Prepare other reports for management as requested.

• Conduct thorough checks to ensure the prevention of duplicate payments.

• General office duties.

• Filing.

• Reception cover.

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