Personal Assistant

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Closing Date:2024/11/25

Reference Number: MMH241118-15

Job Title: Personal Assistant

Position Type: Permanent

Location: Durban

Introduction

Momentum Health Solutions, an entity of Momentum Metropolitan Holdings delivers sustainable, integrated health solutions that meet the needs of clients in the different segments and maximise lifetime client value. We build and maintain a culture of innovation, and create value through unique insights of how to achieve specific outcomes by using a defined set of Health capabilities.

Disclaimer:

As an applicant, please verify the legitimacy of this job advert on our company career page.Role PurposeEnsure the smooth running of the business by providing effective administrative assistance to the line manager.

Requirements:

  • Grade 12 or equivalent qualifcation
  • Office administration, secretarial or equivalent qualification
  • 3-4 years’ relevant experience 
  • Exposure to supporting a manager or team 
  • Exposure to the insurance industry 
  • Relevant business system
  • Computer literacy
  • Knowledge of Microsoft Office
  • Budget management

Duties & Responsibilities

  • Proactively manage, coordinate and maintain the diary of the line manager.
  • Coordinate all aspects of meetings, workshops and functions (venue logistics, catering) according to manager’s requirements, and within budget parameters.
  • Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes).
  • Manage travel arrangements for manager, according to agreed business process and budget parameters.
  • Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorised judgement.
  • Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.
  • Ensure files (paper and electronic) are kept in order and easily accessible by manager.
  • Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements.
  • Ensure office equipment is regularly maintained by relevant service providers.
  • Monitor and respond to incoming communication on behalf of line manager, where appropriate, ensuring efficiency and timeous response.
  • Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.

Competencies:

  • Interacting with People
  • Embracing Change
  • Team Working
  • Following Procedures
  • Meeting Timescales
  • Showing Composure

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