Project Admin Coordinator

by

WILDTRUST
The Wildlands Conservation Trust (WILDTRUST) invites applications for the following position:


KwaZulu-Natal, South Africa – NPO Sector – Fixed-term Contract Post

WILDTRUST (https://wildtrust.co.za/) is a South African not-for-profit, public benefit, non-governmental organisation, with a vision of “a thriving and resilient world” and implements its work through two programmes: WILDLANDS (focused on terrestrial systems) and WILDOCEANS (focused on coastal and marine systems).
The primary interlinked goals of WILDOCEANS to deliver impact towards a thriving, resilient world are:

  1. To protect and restore marine biodiversity
  2. To build resilience for coastal communities

Strategic cross-cutting elements to enhance sustainability and impact underpin WILDTRUST’s work:

  • Future leader development
  • Science and knowledge generation
  • Support to decision-makers and management authorities
  • Coastal community support
  • Ocean awareness and communication
  • Advocacy and campaigning

We are seeking a highly organised and proactive Project Admin Coordinator to support the effective delivery of the iSimangaliso MPA Ecosystem-Based Adaptation (EbA) Project and related match projects.


The position plays a vital role in ensuring the smooth functioning of project operations by coordinating activities, streamlining internal processes, and supporting financial, procurement, and logistical systems.

The incumbent will work closely with the Senior Project Manager to ensure the timely delivery of project milestones and efficient administrative, reporting, and compliance support.
The post is based in Durban and offered on a fixed-term contract for 19 months (January 2026 – July 2027).
Remuneration: Competitive salary based on qualifications and experience.

Key Responsibilities

Project Coordination:

  • Support day-to-day implementation by coordinating activities, tracking milestones, maintaining project calendars, and ensuring smooth internal operations.

Administration & Compliance:

  • Maintain effective administrative and filing systems, ensure audit readiness, donor compliance, and accurate storage of Means of Verification (MOVs) and contracts.

Financial & Procurement Support:

  • Assist with procurement and financial processes, including obtaining quotes, tracking expenditure, reconciliations, and ensuring adherence to WILDTRUST and donor requirements.

Logistics & Event Coordination:

  • Plan and coordinate logistics for workshops, trainings, meetings, field visits, and donor engagements.
  • Manage bookings, transport, accommodation, supplier liaison, and event logistics.

Team & Stakeholder Support:

  • Facilitate communication within the team and with external partners, assist with staff onboarding, and provide administrative and coordination support to the Senior Project Manager.

Reporting & Knowledge Management:

  • Consolidate information for donor and internal reports, assist with capturing lessons learned and success stories, and support knowledge-sharing and proposal development.

Qualifications and Experience

  • Bachelor’s degree in Project Management, Business Administration, or a related discipline
  • Minimum 2 years’ proven experience in project coordination, logistics, or administration within an NGO or development context
  • Excellent written and verbal communication skills
  • Strong organisational ability, attention to detail, and ability to work under pressure
  • Proficiency in MS Office and coordination tools
  • A valid driver’s licence is essential

TO APPLY:

Submit a cover letter with a 2-page CV, and a minimum of 3 references to wildoceansapplications@wildtrust.co.za by 10 December 2025.
Late applications will be disregarded.

WILDTRUST reserves the right to vary the requirements or conditions and not to fill the position. If you do not receive a response within 2 weeks after the closing date, kindly consider your application unsuccessful.

WILDTRUST employees are not authorised to request payment from prospective candidates for recruitment purposes. Any such payment requests should be reported immediately to the Ethics hotline: 0800 828 688.

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