Job Title: Administrative Intern (40 hours per week) (Contract appointment: 1 year) (3 Positions) (Job ID: 5773)
Organizational Unit: University of the Free State -> Student Affairs -> Student Counseling and Development
Contract Type: Contract
Occupational Level: Temporary
Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
South Campus – Bloemfontein, FS ZA
Closing Date: 7/6/2024
Assumption of duties:
1 July 2024 or as soon as possible.
Closing date:
07 June 2024.
Stipend: R 8 567.60 per month.
Duties and responsibilities:
Reception Duties:
- Receive clients at reception and attend to department telephone calls/appointments/enquiries.
- Schedule appointments and notify mental health professionals (MHP) of client arrivals.
- Quality control of the reception area.
Client Engagement
- Professional engagements with students.
- Effective and professional written and verbal communication.
- Strictly adhere to the confidentiality of client information.
Administrative Duties:
- • Open client files and perform filing duties.
- • Capture data on the electronic system.
- • Respond to email enquiries sent by students and private clients about services offered by SCD.
- • Attend meetings, as requested by the line manager/mentor.
- • Take minutes at meetings.
SCD Marketing and Representation
- • Attend UFS marketing initiatives to represent SCD.
SADAG Administration
- • Send SCD students to SADAG for screening.
- • Confirm with students to ensure they have received help from SADAG.
- • Assist with reconciling SADAG and SCD statistics.
Workshop Administration
- • Assist with drafting workshop schedules.
- • Liaise with residences and departments for workshops.
- • Print handouts for workshops.
- • Assist with marketing of workshops.
- • Assist the workshop coordinator with tasks as required.