Administration Officer

by

Administration Officer: Green Climate Fund Projects

Organisation: South African National Biodiversity Institute (SANBI)
Reference Number: APR/2025/001

Location: Cape Town, Western Cape
Posted: 19 September 2025
Closing Date: 10 October 2025
Contract Term: 60 Months (5 Years)


Division: Chief Director: Adaptation Policy and Resourcing
Business Unit: Adaptation Policy and Resourcing


Salary: R325,101 per annum (plus 37% in lieu of benefits)
Industry: Government Administration


Functional Area: Administrative

Job Purpose

The South African National Biodiversity Institute (SANBI) is implementing the project:
“Scaling up Ecosystem-based Approaches to Managing Climate-Intensified Disaster Risks in Vulnerable Regions of South Africa (Eco-DRR Project)”,
funded by the Green Climate Fund (GCF) with co-financing from SANBI, the Department of Forestry, Fisheries and the Environment (DFFE), and the South African Local Government Association (SALGA).

This 8-year, USD 40.1 million project (2025–2033) aims to strengthen community resilience against climate change–induced floods, droughts, and wildfires through Ecosystem-based Adaptation and Eco-Disaster Risk Reduction (Eco-DRR) measures.

SANBI seeks a self-motivated and skilled Administration Officer to provide administrative and logistical support to the Adaptation Policy and Resourcing Division in managing SANBI’s GCF projects.

Minimum Qualifications and Experience

Option 1:

  • National Diploma (NQF 6) in Public Management, Project Management, Financial Management, or Business Administration (finance or project stream)
  • 4 years of relevant work experience

OR

Option 2:

  • Degree (NQF 7) in Public Management, Project Management, Financial Management, or Business Administration (finance or project stream)
  • 2 years of relevant work experience

Added Advantage:

  • Postgraduate qualification (NQF 8) in any of the above fields.

Key Competencies Required

  • Proven experience in administrative and logistical support for environmental, public administration, or biodiversity projects.
  • Extensive knowledge of relevant legislation, policies, procedures, systems, and frameworks.
  • Strong experience in records management, office administration, project coordination, supply chain, and logistics management.
  • Excellent planning, organization, and problem-solving abilities.
  • Ability to work effectively under pressure with diverse teams while maintaining quality and compliance.
  • Strong communication skills (verbal and written) and interpersonal skills.
  • High computer literacy, including MS Word, MS Project, PowerPoint, Excel, Internet, and Outlook.
  • Working knowledge of an accounting package (e.g. SAGE 300) is advantageous.
  • A valid driver’s licence with at least 1 year of practical driving experience and willingness to travel.

Key Performance Responsibilities

  • Provide financial and administrative support to the GCF projects under the APR Division.
  • Offer office administration and logistical coordination for project implementation.
  • Manage travel arrangements, meetings, and workshop logistics for staff across cost centres.
  • Handle financial administration and reporting, engaging regularly with the finance division.
  • Take initiative on ad-hoc tasks and assignments as required.

Application Process

Applications must include:

  1. A comprehensive CV.
  2. A motivational letter explaining why you are a suitable candidate.
  3. Certified copies of qualifications confirming that the minimum requirements are met.
  4. Names and contact details (including email addresses) of at least three referees.

Important:

  • Only online applications will be accepted.
  • A skills test will form part of the selection process.
  • Failure to provide the reference number or complete information will result in disqualification.

Additional Information

SANBI will process personal information for recruitment purposes, including verification of qualifications, references, competency assessments, and background checks, in accordance with its Privacy Policy.
By applying, you consent to SANBI and its authorized agents accessing and verifying your information.

Persons with disabilities are strongly encouraged to apply.
SANBI reserves the right not to fill this position.
Preference will be given to candidates from designated groups as per SANBI’s Employment Equity Plan.

Or

ganisation: South African National Biodiversity Institute (SANBI)
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