Closing Date: 2025/03/09
Reference Number: AHR250106-1
Job Title: Executive Personal Assistant
Job Type: Permanent
Business Unit: HiltonDepartmentAdminNumber of Positions1
Location: Pietermaritzburg
Minimum Education Level:
Grade 12 | National Certificate
Job Advert Summary
To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively
Minimum Requirements
Grade 12:
- Associate’s Degree (optional, but beneficial) in fields such as business administration, office management, or communications will be an advantage
- At least 3-5 years previous experience as a Personal assistant for a CEO
- Strong communication skills, proficiency with office software (e.g., Microsoft Office)
Duties and Responsibilities
- Administrative support: Providing administrative support to the CEO, allowing him to focus on strategic direction
- • Scheduling: Managing the CEO’s calendar, appointments, meetings, and deadlines
- • Travel arrangements: Booking and managing travel arrangements for the CEO
- • Communication: Acting as the first point of contact for the CEO with internal and external clients
- • Documentation: Developing efficient documentation and filing systems
- • Presentations: Preparing presentations, reports, and briefs to assist the CEO in decision-making
- • Strategic involvement: Engaging in strategic involvement to contribute to the overall success of the organization
- • Ensure, compliance to Standard Operating Procedures for all areas.
- • Monitoring a reporting manager’s email and responding if required.
- • Preparing communications on behalf of a manager.
- • Answering phone calls.
- • Book and co-ordinate extensive travel and accommodation requirements for the CEO.
- • Attending internal and external meetings, preparing agenda’s, taking, typing and distributing meeting minutes, with follow ups as appropriate, ensuring deadlines are adhered to
- • Maintain the strictest confidentiality at all times with regard to client, guest and personnel related matters
- • Be highly immaculately presented, professional in appearance, character and conduct
- • Put attention to detail in terms of content and accuracy of all correspondence and communication
- • Possess excellent interpersonal and communicative skills and an ability to integrate into all levels of the hotel and head office
- • Flexibility of job duties / attitude and hours is a must
- • Possess excellent organizational skills and have an extremely high standard of order and general office organization and neatness
- • Ensure punctuality at all times.
- • Demonstrate exceptional level of professionalism, maturity and emotional intelligence at all times.